21-24 September 2020
UTC timezone

ESRF Review Committee April 2020

ESRF

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PROGRAMME

TRAVEL ARRANGEMENTS and REIMBURSEMENT OF TRAVEL EXPENSES - please read carefully!

if you need a French visa, please consult our page "Visa requirements" and send as soon as possible the requested information to the User Office.

ESRF will organise and pay for your travel arrangements, thereby avoiding the need to submit reimbursement claims later.

All travel arrangements must be made via the ESRF Travel Office, who will find the best prices based on your constraints. To avoid inflated prices for last minute bookings, you are kindly requested to register and make your request for travel arrangements to the ESRF Travel Office by Monday 30th March (inclusive):

  • When registering, please specify your preferred travel schedule, if known
  • Confirm the suggested bookings within the deadline fixed by the air carrier (specified in the standard flight suggestion sent by the Travel Office).

If you still prefer to make your own travel arrangements, your tickets will be reimbursed at the level of the quotation made by our Travel Office on the 30th March, unless your tickets are cheaper or your own quotation has obtained prior agreement.

For members who wish to travel by private car for personal reasons, the reimbursement will be based on the Travel Office train/plane quotation or on the basis of 0.18 Euro per km (highway tolls not reimbursed).

ACCOMMODATION ARRANGEMENTS

You will be accommodated in the Guesthouse or a nearby hotel; transfers to the ESRF by bus will be organised by the ESRF (we will send you the timetable of the transfers the week before the meetings).

CONFIRMATION OF ARRANGEMENTS

All reservations requested will be confirmed to you by e-mail on/or before Thursday 16 April.

Starts 21 Sep 2020 07:00
Ends 24 Sep 2020 18:00
UTC