12th COLD meeting

Europe/Paris
CB018

CB018

present:

N. Benoist

I. Leconte

H. Pedroso Marques (Remote)

C. Maccarrone (Remote)

G. Le Bec

P. Colomp

R. Bourtenbourg

B. Joly

M. Dubrulle

C. Benabderrhamane

A. D'Elia

T. Brochard

S. Liuzzo (chair, minutes)

Y. Gouez

C.Gonzales Torres

P. Borowiec

T. Rozier

J.-L. Revol

Q. Qing

 

 

Notes:

WP01 RF (ADE)

consultation for waveguide/load prices

SLAC started to draw some wave guide components that could be part of the installation

Paper LCWS submitted

CFT 3690 x C-band RF-unit: TB1 done. 

COD LLRF interview today.

 

WP02 diag (absent)

 

WP03 vacuum (HPM)

 

WP04 mech engineering (TB)

drawings updated with:

  • path of LN2 inlet going on the exterior wall
  • phase separators
  • exhaust for LN2 (to be finalized)
  • moved RF-units
  • 1m limit stay clear for safety
  • grounding locations (for drilling in summer shutdown 2026)
  • (next week CRANES)

YG:  will need to add SRE installation

ADE: need to consider space for waveguides supports and sliding/installation

PB: make sure that is possible to slide waveguides and move them around 

ADE: BOC support will have to be redesigned (at PSI it is installed differently)

PB: could bend the waveguides in the tunnel rather than in the modulator hall. This allows to accomodate changes of position of the gun (see later, WP11)

ADE: could also swap holes

TB: outlet hole to be defined. Could use existing one (above Laser room). TBD

PB: modulator positions are fixed

IL: storage of material will be evacuated at the start of the SD

YG: meeting with TB, FFavier, Alvaro, Jean-Marc needed.  (ACTION)

TB: wall on both sides will be full with equipments

 

WP 05 infrastructure (YG)

works scheduled for summer SD and October SD. holes in the floor for earthing _ holes in tunnel wall

FFavier is now focussed on SRE temporary installation. The final part of the installation will be definitive, only the water inlet will change once SRE extension is available (still under study)

ADE: FFavier prepared a clever solution to allow SAT (temporary) and be ready for final SRE circuit connection.

For LN2 will discuss further with PColmp and FFavier to give relevant data to safety.

PB: order for civil works is started?  YG:  YES

PB: a folder for MEMOs would be useful. This way in the future we can simply copy and edit previous ones.

ADE: link to drawings also would be needed.

SL:  will look for a solution considering that Confluence is being discarded (ACTION)

 

WP06 Operation (BJ)

Storage of raw material will be removed. PIC maintenance company order passed yesterday. 

please make sure no other activities at the same time, as they need space to move.

YG: will need to open door. 

IL: this happens 28th July morning, before removal of raw material storage

Faraday cage will not be removed this time. Company Caratelli will likely do the job and make sure it can be reinstalled if needed. 

10 cubicles presently considered . 3k for each cubicle. 80x80, with 60x60 internal space and extra space for cable routing and ventilation

PB: need to thermalize C-band?

BJ: no RF request for cubicles yet. ADE: waiting for LLRF engineer, but will provide numbers asking PSI

YG: consider simple racks. more complex will be less reliable

BJ: will consider 10 cubicles, not all full

 

WP 07 control (RB)

YG: for control network is sufficient for all units? May need additional cable?

RB: in contact with network people, but may be necessary to make the issue more clear to them.

MD: could be that +1 cubicle is needed for network

PB: also need to keep separated the operation network and the COLD project network. Existing fibers may have limited capacity

YG: if new fiber needed, could have a non-negligible cost

 

WP 08 alignment (CGT)

HLS installed and taking data

 

WP09 Safety (PC)

computations of O2 levels in the linac tunnel in the case of a complete LN2 leak from the cryomodule. 95% of air is reused, only 5% new air. in few seconds no more oxygen. 

need to talk to BIG for more detailed calculations for 350MeV and also for 6GeV installation

JLR:  local strong extraction system could be put in place.

YG: possible, not easy. 

PC: it is a real issue to be solved. 

PC: will share slide on the computations (ACTION)

PC: ASNR meting 12th May. Need to modify authorization. normally we should be in time. 

PSS ok. once RF-units installed will finalize

QQ: machine protection is also in place?

PC: (missing notes on the reply)

 

WP10 Magnets (CB)

data sent to PS group to define PS. 

 

WP11 beam dynamics (SL)

shows slides about simulations. All international collaborators involved to define the correct simulations parameters.

 

WP12 timing (no one)

 

Shutdown activities (IL)

slides presentation

main issue are the noisy works to create the manholes. identified dats to be compatible with other activities (MD team)

28th August concrete doors opening

manholes construction will take 2.5 days

will need PSS keys and correct state of RIPS. meeting PC, IL MD to sort this.

 

 

meeting ended for TIMEOUT (next meeting knocked at the door)

 

There are minutes attached to this event. Show them.
    • 9:00 AM 9:05 AM
      general project update 5m

      CDR update (feedback on infrastructure from PSI)
      LN2 supply from tank
      Shutdowns schedule

      Speaker: Simone Liuzzo (ESRF)
    • 9:05 AM 9:10 AM
      WP status round table 5m

      WP 01 RF
      WP 02 Diagnostics
      WP 03 Vacuum
      WP 04 Mechanical Engineering: image from TB
      WP 05 Infrastructure (planned works for SD 2026)
      WP 06 Operation
      WP 07 Control
      WP 08 Alignment
      WP 09 Safety
      WP 10 Magnets
      WP 11 Beam Dynamics
      WP 12 Timing

      Speakers: Alessandro D'Elia (ESRF), Hugo Pedroso Marques (ESRF), Marc Dubrulle, Pawel Borowiec (ESRF), Reynald Bourtembourg (ESRF), Simone Liuzzo (ESRF), Yann Gouez (ESRF)
    • 9:10 AM 9:20 AM
    • 9:20 AM 9:25 AM
      Review CDR document 5m

      Conceptual Design Report:
      https://www.overleaf.com/7899755955tmcgtsjgcdkt#10571a

    • 9:30 AM 9:32 AM
      Planning and budget review 2m

      PLEASE SPEND what is needed to have items needed for Phase 0 (July 2027).

      Use COLD budget CODES.

      If possible, send to SL a planning for each item as in A.D'Elia presentation at the review panel.

      Speaker: Simone Liuzzo (ESRF)
    • 9:35 AM 9:37 AM
      Human resources 2m

      welcome:
      - PhD beam dynamics (3rd Aug 2026)

      hiring in progress:
      - LLRF (interviews)
      - MEG

      planned:
      - COD: RF (papers ready for DM)

    • 9:40 AM 9:45 AM
      AOB 5m

      Collaborations:
      legal contacts for PSI and INFN sent to ESRF legal office.

      EIC-pathfinder-OPEN project

    • 9:45 AM 9:46 AM
      update confluence page 1m

      check Pending Actions list from previous meetings

      (MIND confluence will disappear, we should consider alternatives. Own cloud already in place. Indico for meeting minutes.)
      https://confluence.esrf.fr/display/PROJCOLD/COLD%3A+Cool+copper+Operation+Linac+Demonstrator